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Organize an Independent Fundraising Event - Tips for Organizers

Check out these tips to help you create your very own external fundraising event to benefit Swedish.

Decide on an event
There are many possibilities to choose from. Here are a few ideas:

  • Art benefit show
  • Auction
  • Bake sale
  • Bicycle race
  • Book sale
  • Car wash
  • Concert
  • Golf or mini golf tournament
  • Lemonade stand
  • Pancake breakfast
  • Raffle
  • Run/Walk event
  • Spaghetti dinner
  • Personal Fundraising Page
  • Yard sale

Give your event a name
Make sure that your event name is short, easy to remember and descriptive.

Choose a time and date
Choose a date well in advance so you have time to prepare. Make sure the date doesn't conflict with holidays or other local events. Many events take at least six to nine months to plan and execute.

Decide on a location
Ask local organizations if they have space available to rent or share. Check out your local schools, town halls, galleries, churches, and restaurants. See if you can get a discount for booking the venue early. You may need to contact local law enforcement if you are planning a large event at a public venue. Also, determine if you need security and liability insurance.

Make a budget
Create a budget that will keep costs within reason. In addition to estimating income from attendance, make sure you consider the costs of decorations, refreshments, mailings and more.

Recruit volunteers
Ask your family, friends and other contacts to help with your event. Delegate responsibilities. Create committees if needed and hold regular meetings to monitor your progress as the event approaches.

Spread the word
Make people aware of your event. Consider the following tools:

  • Posters
  • Write letters and e-mails to friends and family
  • Ads in local publications
  • Notices in your community newspaper's calendar of events
  • Websites or blogs
  • Tell your friends on Facebook, MySpace, LinkedIn, Twitter or Pinterest
  • Contact the local media
  • Invitations

Reminder: Make sure all promotional materials and Web pages that include the Foundation's name and/or logo have been reviewed by our team.

For more information, contact:

foundation@swedish.org
206-386-2738

Get extra support
Ask local businesses if they would be willing to provide monetary donations or in-kind gifts such as printing, giveaways, auction items, food and more. Or they might display your event fliers at their locations. In return, consider listing their business names and logos in your event program.

Get started »